You could try to identify what you need to work on, especially your time thieves. If you feel like you are always putting out fires, perhaps you should brush up on your prioritization skills. If you often feel stressed and overwhelmed, you might need to implement some system or structure to guide you. However, there is an easier way to finally get organized. Time management tools are not like cookie cutters though; you need to adjust them to suit your needs. What works for your colleague might not work for you. The extent that you can plan your days will largely be influenced by the type of work you do, of course, if your work is more structured, it is easier. Here is what works for me.
Step 1: Put it all down
Number one is always getting clear on everything you have to do. So start by writing down all your tasks on a To-Do list. You must separate all your tasks into one-off tasks, routine tasks, projects, long term tasks, etc If you read my article on why To-Do lists don’t work and how to change that, you will know that you also need to estimate the time needed in your list and to sequence and prioritize too. Working effectively from this list is key. Remember to break your tasks down into manageable steps and then prioritize them.
Step 2: Get your calendar out
With your To-Do list in one hand and your calendar in the other, you are going to plan the next week, weeks, or month ahead. I like to plan the month ahead but do what works best for you.
You must leave at least an hour a day free on your schedule for unforeseen crises, etc. Create a balance and flow in your schedule that you feel comfortable with. Your schedule must be realistic and ensure you estimated your timing well, prioritized tasks and left time open in your schedule.
Step 3: Reinforce your schedule
Imagine ending the day feeling that you accomplished everything you wanted to. How much would it mean to you to feel less stressed and overwhelmed? Most of the energy needed to make this change is needed at the beginning. Getting organized isn’t difficult, having the commitment and dedication to make the change is the hardest for most. If you can do that, getting organized will be a breeze. To your success!
